The Best Font For Excel And How To Use Them

Excel has undoubtedly established itself as the go-to software when working with spreadsheets. Many of us use Excel for various tasks, from keeping track of inventory to managing finances.

But while it is easy to get lost in the numbers, it is equally important to keep in mind the aesthetics of your spreadsheet. After all, the visual appeal of your data can go a long way in presenting it in a more understandable and engaging manner. And that’s where fonts come in.

Choosing the right font for your Excel spreadsheet can affect its perception. The right font can enhance readability and make your spreadsheet look more professional. We’ll be deeply diving into the world of best font for excel and how to use them effectively.

Best Font For Excel

The 7 Best Font For Excel

The 7 Best Font For Excel

The font choice plays a crucial role in enhancing the appearance and readability of Excel spreadsheets. To make your data look visually appealing and to ensure better clarity, it’s important to choose the right font. The right font can help improve readability and make your data more visually appealing. Here are a few best font for Excel that are commonly handy:

1. Arial

With its clean and easy-to-read design, Arial is a highly popular and versatile font used in Excel spreadsheets. This sans-serif font, known for its legibility in different sizes, is a reliable choice for headers and body text.

Arial’s neutral design works well with numeric data and text, making it suitable for various types of content in Excel. It is compatible with different operating systems, ensuring consistent appearance across devices.

2. Calibri


Calibri is a popular choice among Excel users due to its clean and modern appearance. This sans-serif font offers excellent readability in various font sizes, making it suitable for headers and body text in Excel spreadsheets.

Calibri’s clean design ensures data is easily understandable on screens and printed documents. Additionally, Excel users can benefit from Calibri Light, a condensed font version perfect for fitting large amounts of text into narrow columns. With its versatility and readability, Calibri stands out as one of the best fonts for Excel.

3. Segoe UI

Segoe UI is a popular font choice for Excel due to its clean and modern look. It offers easy readability, making it ideal for large spreadsheets with lots of data. As a default font in Microsoft Office, it’s readily available in Excel.

Segoe UI comes in various styles like regular, bold, italic, and bold italic, allowing for flexibility in formatting and emphasis. You can establish a professional and cohesive appearance by consistently utilizing Segoe UI throughout your Excel workbook. With its versatility and clarity, Segoe UI stands out as one of the best fonts for Excel.

4. Microsoft Sans Serif

When it comes to selecting the best font for Excel, one option that stands out is Microsoft Sans Serif. This widely used sans-serif font offers a clean and readable appearance, making it perfect for dealing with large amounts of information in your spreadsheets.

With its lack of small decorative lines at the ends of the letters, Microsoft Sans Serif ensures easy readability on various systems. Compatibility is also one of the key reasons why many prefer Microsoft Sans Serif.

This font is readily available on most platforms, making it an ideal choice when collaborating with others or sharing your Excel files. By using Microsoft Sans Serif, you can enhance the clarity and readability of your data, ensuring that it stands out and is easily understandable for your audience.

5. Helvetica

Helvetica is a widely handy and versatile font with excellent readability and a professional appearance. With its clean and modern design, Helvetica has become a popular typeface for Excel data types. Its neutral style ensures the font doesn’t detract from the content or create a cluttered look on your spreadsheet.

Helvetica is a sans-serif font, which means it lacks the decorative lines at the ends of characters. This feature increases clarity and makes the data easier to read and understand, particularly when working with large amounts of information. Additionally, with its availability in various weights, Helvetica allows for emphasis on specific data or headings within your Excel sheet.

6. Verdana

Verdana is a highly preferred font choice for Excel due to its clean design and excellent readability. It is a sans-serif font that works well in small and large sizes, making it suitable for all data types in your Excel spreadsheet.

The wide spacing between letters ensures clarity and legibility, even in smaller font sizes. Additionally, Verdana is widely available on most operating systems, ensuring compatibility across different devices. If you want your Excel spreadsheet to look professional and have optimal readability, Verdana is one of the best font options to consider.

7. Times New Roman

Times New Roman

Times New Roman is a widely used and reliable serif font for Excel that offers excellent readability, making it an ideal choice for business and academic purposes. Its clean and professional appearance enhances the clarity and alignment of your Excel spreadsheets.

You can adjust the font size and formatting to suit your data, ensuring a clear presentation. Times New Roman is compatible with various Excel versions and is readily available on most computers. Incorporating this popular typeface in your Excel presentations and data analysis can enhance performance and visual appeal.


Font selection is vital in creating a professional and visually appealing Excel worksheet. The font you choose can affect the readability and understanding of your data. Therefore, it is recommended to use simple and professional fonts, such as Arial, Calibri, and Times New Roman.

While formatting your data, keep a consistent theme throughout the workbook, and use bold, italic, and underlined features sparingly. Remember, your chosen font should complement your data and enhance its clarity.

Following these best practices will ensure that your best font for Excel worksheet looks professional and is easy to understand. Remember, a well-chosen font can be the difference between a confusing mess of numbers and a clear, concise presentation of your data.

Frequently Asked Questions

What Font Is Used In Excel?

The default font in Excel is Calibri, but you can choose from various fonts. Popular options include Arial, Times New Roman, and Verdana. Selecting a legible and professional font for your Excel spreadsheets is important.

How Do I Make Text Look Good In Excel?

To make the text in Excel look good, choose a clear and professional font like Arial or Calibri. Adjust the font size for readability, but don’t make it too large. Use bold or italics sparingly to emphasize important information and create a visual hierarchy. Avoid excessive formatting, like all caps or multiple font colors, that can clutter the text.

What Is The Best Font For Financial Reports?

For financial reports, it is recommended to use clean and professional fonts like Arial, Calibri, or Times New Roman. The font should be easy to read and not distract from the content. Avoid decorative or script fonts that may hinder readability. Maintain consistency in font style and size for a polished and professional appearance.

What Are Some Recommended Fonts For Excel That Are Easy To Read?

Some recommended fonts for Excel that are easy to read include Arial, Calibri, Verdana, and Times New Roman. Arial and Calibri are widely used and legible, while Verdana is clear at smaller sizes. Times New Roman is a classic choice for formal or professional documents.

How Can I Change The Font Size And Style In Excel?

To change the font size in Excel, select the desired cells and go to the Home tab. In the Font group, choose the preferred size from the drop-down menu. Follow the same steps for font style but select the desired style instead.

Alternatively, use Ctrl + Shift + F to open Format Cells and customize formatting options. Remember that font choices impact readability and appearance, so opt for a clear and legible font.

David Egee

David Egee, the visionary Founder of FontSaga, is renowned for his font expertise and mentorship in online communities. With over 12 years of formal font review experience and study of 400+ fonts, David blends reviews with educational content and scripting skills. Armed with a Bachelor’s Degree in Graphic Design and a Master’s in Typography and Type Design from California State University, David’s journey from freelance lettering artist to font Specialist and then the FontSaga’s inception reflects his commitment to typography excellence.

In the context of font reviews, David specializes in creative typography for logo design and lettering. He aims to provide a diverse range of content and resources to cater to a broad audience. His passion for typography shines through in every aspect of FontSaga, inspiring creativity and fostering a deeper appreciation for the art of lettering and calligraphy.

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